Job Description

Office Administrator / Job File Coordinator (Restoration Industry)

Location:

In Person Orange, CA Schedule:

Monday–Friday | 7:00 AM – 4:00 PM Pay:

$25–$30/hour (based on experience) Who We’re Looking For

We’re a fast-growing restoration company seeking a

high-performing Office Administrator / Job File Coordinator

who thrives in a

fast-paced, detail-driven environment

. This is

not a typical admin role

. You will play a critical role in managing job files, supporting operations, and ensuring that our documentation meets strict insurance requirements. If you are someone who takes ownership, solves problems independently, and moves quickly without sacrificing accuracy—we want to talk to you. What You’ll Be Responsible For

Manage and oversee

job files from start to finish

Review, validate, and upload

documentation, photos, and notes

Ensure all files meet

insurance carrier requirements

Monitor

job file progress, WIPs, and audit status

Coordinate with technicians, project managers, and customers

Handle

incoming calls and customer communication

Schedule jobs, inspections, and subcontractors

Perform

data entry and system updates (Dash, CRM, QuickBooks)

Assist with

estimates and job file audits

Support office operations (supplies, reporting, admin tasks)

What Success Looks Like in This Role

You stay

organized even with multiple jobs active at once

You catch mistakes before they become problems

You move fast but maintain

high accuracy

You don’t wait for instructions—you

figure things out

You communicate clearly and professionally with both team and customers

Requirements

2+ years of administrative, coordination, or office experience

Strong computer skills (typing, data entry, multiple systems)

Excellent organization and attention to detail

Strong communication and customer service skills

Ability to handle

fast-paced, high-volume workload

Preferred (Not Required)

Experience in

restoration (SERVPRO), construction, or insurance

Familiarity with

Dash, QuickBooks, or CRM systems

Experience with

job file coordination or estimating

What We Offer

Full-time, stable position (40 hours/week)

401(k), Health, Dental, Vision

Paid Time Off + Sick Time

Growth opportunities within a rapidly expanding company

Supportive, team-oriented environment

Why Join Us?

We’re a growing company that values

accountability, efficiency, and teamwork

. This is a long-term opportunity for someone who wants to grow with a company and take ownership of their role.

Job Tags

Full time, For subcontractor, Work at office, Monday to Friday

Similar Jobs